Chicago Children’s Choir (CCC) maintains the highest level of respect for the privacy of its donors. We value our philanthropic partners, donors, volunteers and friends of the organization (hereafter referred to collectively as our “supporters”) and take their privacy seriously. We respect the privacy of personal and organizational information we are privileged to have about our supporters.
- We will not share or sell our supporters’ personal information with anyone else.
- We will not contact our supporters on behalf of other organizations.
- We will only disclose personal information once the supporter has given Chicago Children’s Choir specific permission to do so for purposes of referral, testimonial, example, recognition, or publicity.
This policy may be updated from time to time, as we are alerted to circumstances that may impel us to greater diligence to protect both your rights to privacy and the relationship you have with CCC.
What information we collect:
Chicago Children’s Choir collects and uses various personal information from supporters, which can include:
name, address(es), telephone number(s), e-mail address(es), names of beneficiaries, nature and value of estates, amounts and sources of investments, provisions or gifts, trade secrets, proprietary information and supporter comments.
How we use that information:
Chicago Children’s Choir will use supporters’ name, postal address and/or email address information for the following purposes only:
- Thanking supporters for their investments, provisions or gifts, and distributing receipts to supporters
- Informing supporters about Chicago Children’s Choir projects and events
- Conducting internal analysis of Chicago Children’s Choir fundraising and maintaining donation records, in accordance with requirements set forth by Federal and State tax laws
- Reporting to relevant U.S. and State agencies (these reports are not for public inspection)
- Contacting supporters about changes to this policy
All Other Information
All access to supporters’ information concerning names of beneficiaries, nature and value of estates, amounts and sources of investments, provisions or gifts, trade secrets, proprietary information and supporter comments is strictly limited to professional staff who need to process those data for Chicago Children’s Choir’s financial and organizational records. No such data will be given to any person, organization or group who does not need to access those data, unless the supporter specifically gives permission to do so.
Chicago Children’s Choir uses secure online payment processing services. CCC does not store, nor does it have access to, supporters’ credit card information, bank account numbers, or other account data sent to those processing services.
Further, we contractually require any person or organization providing financial services to Chicago Children’s Choir to keep and protect the confidentiality of supporter information.
Assurances of Privacy Controls
Chicago Children’s Choir has procedures in place to limit access to information to only employees and volunteers who need to know such information in order to fulfill our mission.
We educate our employees and volunteers on the importance of protecting the privacy and security of confidential, personal and organizational information.
We will use our best efforts to comply with expressed wishes of any supporter who:
- does not want to be recognized in published supporter acknowledgement lists or credited in any promotional material;
- requests to be removed from our mailing lists for newsletters, promotions or fundraising;
- wishes to remain anonymous in their giving and/or volunteer service to the mission of Chicago Children’s Choir.
The Chicago Children’s Choir (CCC) subscribes to the Donor Bill of Rights in its entirety.
Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To assure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the not-for-profit organizations and causes they are asked to support, we declare that all donors have these rights:
- To be informed of the Chicago Children’s Choir mission, of the way the Chicago Children’s Choir intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.
- To be informed of the identity of those serving on the Chicago Children’s Choir’s governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.
- To have access to the Chicago Children’s Choir’s most recent financial statements.
- To be assured their gifts will be used for the purposes for which they were given.
- To receive appropriate acknowledgement and recognition.
- To be assured that information about their donation is handled with respect and with confidentiality to the extent provided by law.
- To expect that all relationships with individuals representing Chicago Children’s Choir of interest to the donor will be professional in nature.
- To be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors.
- To have the opportunity for their names to be deleted from internal mailing lists.
- To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.
The text of this statement was originally developed by the American Association of Fund-Raising Counsel (AAFRC), Association for Healthcare Philanthropy (AHP), Council for Advancement and Support of Education (CASE), and Association of Fund Raising Professionals (AFP).